Georgetown Day School, a progressive PK-12 school committed to academic excellence, educational innovation, and social justice, invites applications for an Advancement Associate. Founded in 1945 as the first racially and religiously integrated school in Washington, D.C. GDS continues to place the cultivation of a diverse student/parent body, faculty/staff and Board of Trustees at the very heart of its mission.
The Advancement Associate must be a self-motivated innovative, creative, flexible, organized team player who is comfortable working in a fast-paced environment and participating in broad based fundraising efforts. Immediate development efforts will continue to focus on securing large commitments primarily through major gifts from individuals and private foundations with the capacity to fund at significant levels the annual fund as well as priority initiatives. This position holds an integral, project support role within the Advancement department that focuses on GDS’s fund raising, alumni engagement, special events and communications. Further, the position will contribute to strategic formative discussions for approaching targeted prospects; help draft related materials at the highest competitive levels with a clear, consistent, accurate and persuasive style; aid in the daily maintenance and management of the CRM system; and carry out the administrative duties associated with GDS’s Advancement office’s overall operations.
This position reports to the Chief Advancement Officer
Essential Job Functions:
Supports Chief Advancement Officer’s workflow, including managing correspondence, scheduling and tracking meetings, preparing memos and letters as assigned, etc.
Provides support for all Advancement office projects and initiatives including those related to the work of communications, alumni engagement, annual giving, major gifts, and community relations;
Coordinates Advancement operations on a day-to-day basis, including meeting deadlines, managing gift processing and acknowledgement, arranging visits and meetings, working with vendors, managing an invoicing process, and managing donor database and files;
Conducts prospect research;
Handles fundraising mailings;
Tracks moves management strategies, organizational positioning and stewardship, as needed;
Maintains Advancement office calendar, coordinating events;
Aids in database maintenance including tracking return mail, updating addresses and information gathering;
Supports the production of weekly newsletters, Next Week @ GDS, and other communications activities as assigned;
Assist in the development and coordination of solicitation packages and materials for major Advancement efforts, which will include assisting in the writing of and producing materials in final form for approval and distribution;
Assist with development of protocols to streamline the preparation process from strategic discussion to dissemination of materials;
Assist with donor and sponsor solicitation and stewardship by internally tracking major donors and private foundation progress and assisting in the drafting of external reports for funders and the board;
Assist with the planning and execution of alumni events and activities on campus, regionally and nationally as well as other Advancement organized events;
Maintains the alumni web pages, working in conjunction with the Director of Alumni Engagement and the Office of Communications to refresh and build content and design;
Assist community relations in planning and executing special events.
Experience: Minimum of three to five years of Advancement experience required including but not limited to individual giving, foundation relations and sponsorship solicitation.
Essential Job Requirements:
Education: Bachelor’s degree
Required Skills: This position requires demonstrated experience in fundraising management, donor services, and/or other fund development activities. It also requires some knowledge of community relations, alumni engagement and special events. Additionally, it requires some knowledge of communications. Excellent personal and communications skills—both written and oral—that indicate an ability to write complex and creative solicitation and other materials on deadline are essential. Other essential skills and attributes include:
Excellent attention to detail and accuracy
Experience with CRM systems (Raiser’s Edge preferred, but not required)
Strong organizational and computer skills including: Microsoft Word, Excel, and Google Apps (Gmail, Google Calendar, Google Drive);
Familiarity and engagement with various social media platforms;
Flexibility, sensitivity, and diplomacy and the ability to work collaborative with multiple constituencies;
Preferred skills: Successful major gifts, annual giving, and donor and sponsorship management experience with national nonprofits, foundations, or significant donors on major projects. Experience working in a fast paced external relations environment.
About Georgetown Day School
Georgetown Day School is a Washington, DC preK-12 independent school with an enrollment of 1,075 students, a city campus, and a comprehensive, innovative curriculum. Founded in 1945 as the first integrated school in Washington, DC, GDS maintains a diverse student body, 40% of whom identify as students of color, as well as a diverse faculty and Board. The High School is college preparatory, sending 100% of its graduates to colleges and universities throughout the world. The financial aid budget for the 2019-20 school year totals $7.1 million, shared among 24% of the student body.